Deputy Public Trustee - Treasurer's Office

La Plata County   Durango, CO   Full-time     Administration / Clerical
Posted on September 13, 2022

CLASS TITLE: DEPUTY PUBLIC TRUSTEE

GRADE: DEPARTMENT: TREASURER

FLSA STATUS: N

REPORTS TO:

TREASURER DATE: 03/12

JOB SUMMARY: Performs a variety of clerical duties to assist the public in the payment of taxes and other fees; resolves problems and issues of taxpayers regarding their taxes. Processes Public Trustee foreclosures, including: filing, recording and publicizing foreclosures; conducting sales; executing and recording deeds; and performing other administrative and clerical functions related to the work.

ESSENTIAL JOB FUNCTIONS: Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible. Processes tax payments, including: receiving and receipting payments; entering information into the computer system; balancing entries; entering information to redeem liens if payment is delinquent; researching and printing Certificates of Taxes Paid; making phone calls to property owners to remind them of unpaid taxes; and maintaining related files. Receives, opens, sorts and routes departmental mail. Processes Public Trustee foreclosures, including: filing, recording and publicizing foreclosures; processing cures; conducting sales and redemptions; and preparing, executing and recording deeds. Processes Releases of Deeds of Trust, including: reviewing information for accuracy and requesting corrections, as required; reconciling, and receipting and preparing deeds to be recorded. Processes Redemptions on Tax Sale Certificates, including: receiving and receipting payments; signing and sealing certificates; completing information on original certificates; generating checks to lien holder; and distributing related documents to various parties/agencies. Issues Certificates of Authentication on mobile homes; updates computer system database; completes related documents and routes to appropriate parties. Receives and balances monies from various sources; researches discrepancies; issue receipts; make deposits. Notifies appropriate staff of address changes; makes changes in computer system; researches address for items returned via mail. Issues official forms and documents; officially seal forms and prints. Types memos, letters, reports and general correspondence from rough draft and may personally compose same; notarizes documents. Receives, opens and routes departmental mail; distributes departmental correspondence to appropriate destination. Answers the telephone; provides technical information to the public by phone and in person; provides public with information regarding department services; responds to complaints. Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail or FAX. May serve as backup for other positions within the department. Performs other related duties as assigned. Regular and predictable attendance is required.

MATERIAL AND EQUIPMENT USED: General Office Equipment

MINIMUM QUALIFICATIONS REQUIRED: Education and Experience: High School diploma or GED; and, Two to three years of progressively responsible related experience Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications: Notary Public (depending on assignment)

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of: General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Deeds of Trust, Promissory Notes, Release Deed of Trust documents and foreclosure documents. Other County operations, policies and procedures related to assignment. Real estate descriptions and terminology. Record keeping, report preparation, filing methods and records management techniques. Standard business arithmetic, including percentages and decimals. Basic bookkeeping and accounting principles and practices. All applicable state, federal and local laws, rules and regulations. Computer applications related to the work.

Skill in: Using tact, discretion, initiative and independent judgment within established guidelines. Typing at a rate of 30 net words per minute. Using a computer to accurately and rapidly enter and retrieve data and information. Communicating clearly and effectively, orally and in writing.

Ability to: Ability to establish and maintains effective working relationships with a variety of individuals. Ability to deal courteously with the public. Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth. Ability to deal with problems involving several concrete variables in standardized situations. Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals.

Working Conditions and Physical Demands: Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are moderately quiet. Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to speak and hear; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds. Full Time with medical, dental, vision, retirement, 39+ paid vacation/holiday days, 13+ paid sick days & paid parental leave benefits. $23.11/hor. u

Application deadline 4 pm 9/29/22.

We are an Equal Opportunity Employer.